If a publisher does not allow Thomson Reuters to provide the author’s abstract as part of an electronic record then that journal is “abstract restricted”.
Accession number/identification number
A unique number assigned to each record processed for a client that would identify that particular record.
Animal or Chemistry (Scoping term)
For the purposes of the example, the client did NOT want to receive papers in which their product was not given to a live human so papers in which the product was given to live animals or was used in an assay or formulation study would not be of interest
A distinct section or subdivision of a written document, including but not limited to a journal article, letter, editorial, meeting abstract.
The process by which candidate articles potentially of interest to the client are identified by electronic queries.
The process of determining which of the candidate papers identified by the electronic queries are relevant according to the client’s guidelines and which papers are not relevant and should be rejected.
A listing of the papers which have been rejected by the CIS Information Specialists as not of interest to the client over a particular period of time. The audit trail consists of the journal name, volume, issue, publication date, and page range and may also indicate a reason why the paper was considered to be not of interest to the client.
Abstract of an article that is published with that article in the journal issue.
The collection of records and papers that are processed to the client in a particular delivery according to a set schedule.
The collection of individual electronic records that will be sent to the client on a particular delivery day (the “batch”).
A memo sent with each “batch” or group of records & articles being processed that outlines how many records are included in the batch, their accession numbers, and if there are any particular comments from CIS to the client regarding any of the papers. May also include other pertinent information regarding the batch that the client has requested (such as article copies that are not being supplied because they are on the client’s holdings, shipping weight and tracking number)
The journal, volume, issue, publication date, pagination, author, and title of a particular paper.
The papers initially identified by the electronic queries as potentially of interest to the client. The candidate papers are evaluated by the CIS Information Specialist, who makes the final determination as to whether they are actually of interest to the client.
Custom Information Services (Surely nobody calls it this?!
The firm or institution for which CIS provides services.
If a publisher does not allow Thomson Reuters to provide article copies from a particular journal that journal is “copy restricted”
Exclusive rights to a publication.
An abstract of an paper written by a CIS Information Specialist. The Custom Abstract will focus on the client’s product(s) and is written according to the client’s particular specifications.
A brief 3-sentence note written by a CIS Information Specialist that will give a very broad general idea of the information contained in an paper about a client’s product. It is NOT as specific as a Custom Abstract.
Gathering the various elements (including the Bibliographic Citation) for a client’s electronic record and reformatting for output according to the client’s specifications.
The frequency at which CIS will process and send records & articles to the client. May be daily, weekly, bimonthly, monthly, etc.
Delivery of full-text of articles that have been determined to be of interest. May be in print or electronic form. Articles from journal’s on a client’s holdings list may be excluded from document delivery.
The guidelines detailing what types of papers are NOT of interest to the client and should be “excluded” from processing.
Types of information common to a number of documents may be established in a predefined framework as designated fields.
Additional terms assigned during the indexing process that are not included in the client’s thesaurus.
The entire content of the article.
Hit rate analysis（HRA）
A numerical analysis of potential or candidate articles for specified profiles:
- If a potential client has quite a few products (over 10) we will analyze 5 of their "hot" products
- We will prepare a numerical table including:
- Number of candidate articles retrieved over a specified time frame (minimum 1 week; maximum 4 weeks).
- Number of candidate articles excluded based upon agreed exclude criteria* (this will be determined after the include/exclude criteria has been approved by client and reviewed by CIS staff) and why they were excluded.
- Number of relevant articles included based upon agreed include criteria and why they were included.
The list of journals which the client subscribes to in-house.
The guidelines detailing what types of papers are of interest to the client and should be “included” for processing.
Assignment of keywords to capture information contained in the paper that is of interest to the client as outlined in their specifications document.
The individual who performs the article selection, indexing, and custom abstracting for CIS.
A paper that is of interest to the client.
An “article” on the Pegasus production system.
Words or phrases that identify a document's content. Keywords are used by the searcher to identify articles that contain topics or information of interest. May also be referred to as a ‘descriptor’.
Multiple database searching
Mere mention/minor mention
Client product appears only briefly in the paper with no significant results or information related to the product.
A statistical analysis that combines the findings from multiple independent studies based on a systematic review of the literature.
Minor usage in case report (Scoping term)
If it was briefly mentioned that the patient had received the client’s product but there were no results related to its use
Minor usage in clinical study (Scoping term)
If it was briefly mentioned that some subjects in the study had received the client’s product but the client’s product was not the focus of the study and there were no results related to the product
Non-English articles (Scoping term)
For the purposes of the example, if the client was only interested in receiving articles published in English then articles published in other languages would not be of interest.
A paper that is NOT of interest to the client.
Optical character recognition.
The electronic production system used by CIS.
A process by which candidate papers with particular products or from particular journals are given priority or precedence during production so that they are completed first.
A particular drug, therapeutic agent, medical device, or topic of interest to the client.
Product Not Mentioned (Scoping term)
The candidate paper identified by the electronic queries does not actually contain the client’s product in the full text
A group of one or more terms that define a single search strategy used to identify papers. A Profile is generally established for a single drug, but a Profile could be established for another type of product (such as a medical device) or even a topic (such as a particular disease or a particular type of treatment). If a client is interested in multiple products or topics, a Profile or group of queries would be established for each individual product or topic.
The process of both refining the electronic queries used for initial article identification and refining the guidelines used by the Information Specialists for final article selection.
The terminology used to construct the searches performed against the full-text OCR. Queries may include wildcard characters or truncation to cover all possible terminologies that may appear in the literature. The queries are also constructed in conjunction with the client’s specific focus of interest (their include/exclude criteria) to eliminate as many non-relevant articles as possible while still retaining a broad group of candidate papers for the Information Specialists to evaluate.
The customized electronic information to be sent to the client for a given paper, which may include the bibliographic citation, indexing, and custom abstract.
A candidate paper that is not of interest to the client according to their guideline for which processing has been stopped. The paper is not processed for the client.
With a hit rate analysis three sample records are created from relevant articles found.These samples include indexing and a customized abstract or annotation depending upon the criteria of a potential client.
The portion of the Service Agreement that outlines the specific fees for particular services.
Term used to broadly define groups of articles in the CIS article selection & scoping process example
An abstract of an article that is published in a different journal than the paper being discussed. It may or may not be accompanied by additional original commentary on the article.
Secondary Product Info (Scoping term)
Information on the client’s product that has already been published elsewhere in another article or journal
The contract which stipulates the service fees and deliverables of the service.The contract is automatically renewed unless the client sends a written notification a minimum of sixty days before the end of the term of the service agreement.
The written documentation mutually agreed upon by CIS and the client outlining in detail the services that will be provided. The guidelines for the scanning, indexing, and abstracting services.
Additional tags that may be applied to keywords to more precisely capture the information about the topic.
A more extensive English customized abstract of a non-English language paper. It is NOT a word-for-word translation of the paper.
Table or Graph Mention (Scoping term)
If the client’s product appeared only in a table/graph and there were no results related to its use
A glossary of controlled vocabulary terms from which keywords may be selected during the indexing process.
Translation of a non-English language article title into English.
Translated CIS Abstract
A CIS Custom Abstract that has been translated from English into another language.
A customized CIS record for a client that has been translated from English into another language. Includes all portions of the record (bibliographic citation, indexing, and custom abstract).